Starting a new year in MYOB

If your system hangs in the midst of starting a new year in MYOB, it is probably due to the screen saver. Disable the screen saver and you will be able to complete the start a new year process with no hiccups.

To know more about screensavers and its harm to your computers,

Screensavers are not to be confused with power management features, which place the computer in a low power state after it has been idle for a specified amount of time. In fact, screensavers can actually waste power, because they can prevent the computer from entering the lower power (or sleep) state, and they often cause the CPU to perform more calculations, and keep the hard disk running for longer than if the computer were idle.

Screen saver programs were originally designed to help avoid the phosphor burn-in effects on the computer screens by automatically changing the images on the screen during periods of user inactivity. However modern day CRT and LCD screens, including display panels used in laptop computers, are less susceptible to burn-in than older models due to improvement in phosphor coatings.

For these reasons, screen savers today are primarily decorative or for entertainment, and usually feature moving images or patterns and sound effects.

Monitors running screensavers consume the same amount of power as when running normally. Using a screensaver with a flat panel or LCD screen instead of powering down the screen can actually reduce the lifetime of the display. Screensavers may also utilise a significant amount of CPU time.

The best way to save the screen (and also save electricity) would be simply to have the computer turn off the monitor.

In addition, the native screensaver format had the potential to install a virus when run. In 2006, the BBC reported that "screensavers" and "free screensavers" respectively were the most and third most likely search terms to return links to malware.

extracted from Wikipedia entry on Screensaver.

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MYOB Tutorial 2: Setting up sales

Here is a video training on setting up the Sales modules in MYOB Accounting

Setting up the sales module properly will help you :
1. set the default sales type you normally use (item, service or professional)
2. set the default credit limit and credit terms you give to your customers.

Once you set this up, everytime you create a new sale, or create a new customer card, it will take the default settings created in the Setup. It will save you much keying-in time because you only need to edit the cardfile of those that don't fall within the default.

The settings will only take effect after you've created it. Those cardfile that you've created earlier to this, will retain its original settings, and you need to go back to each of the cardfile to edit the credit terms or credit limit, if need be.

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MYOB Setup Tutorial 1 : Create new company datafile

This video shows you how to create a new company datafile in MYOB.
This is the first section in setting up.

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Bank reconciliation in MYOB : Step by step procedures

Here's a video tutorial on reconciling your bank account in MYOB. Enjoy



Read also Why it is important to reconcile your bank accounts

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Excel Tip - Inserting blank row in a list

How do you insert a blank row in a list created in Microsoft Excel?




Don't require any knowledge of programming, Visual basic, or macros or such stuff.


Here's my way, which is simple and can be done in 2 steps





Step 1: Duplicate the row number '1-8' below the last row in original list.






Step 2: Highlight all rows (1-16 in sample above) including the ones you've just added below your original list. Go to Data menu, select Sort, and choose to sort by column A.







Click OK.

The Result : Blank rows have been easily inserted.




The above tip is useful if you need to import external data to MYOB.

If you maintain your sales transactions, purchase orders, and banking transactions in Excel, you can import these transactions into MYOB Accounting.

MYOB recognises a blank row as the end of the first record and the beginning of a new record.

Cool?

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Books that every leader should read

As a leader of your own business, you should allocate some time for education. I like this quotation "If you think education is expensive, think ignorance". The best investment is investing in yourself.

For a list of recommended books that you should read, go here

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Power of budgeting, and acting on it

This time last year I sat down and worked out how much I earned per hour for 2007, and wasn't too happy with the figure.

Earnings per hour = total annual sales / 2000 hours


Therefore I made a decision to increase it by 50%, and guess what? I have achieved my target revenue for 2008!

So now I am setting another target for 2009.

What about you?

How did I achieve my target revenue? I consciously have that figure in my mind, & will not take on jobs that pay me lower than that rate. Did it price me out of the market? I don't think so, because I know I provide a much higher value to my clients.

If you have a team of sales people working for you, you can extend this concept to each sales staff and you can work out how much they are worth to you per hour, and you will not want them to spend another minute longer on un-productive work!


Read also my take on Should you wash your own car

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